# Learn from a focus — workshop kit

Review what was delivered, discuss what happened and choose one working change to try in the next relevant focus.

Suggested meeting time: 45 minutes. Adjust to your group; this is not a delivery estimate.
Participants: The Product Owner, people who contributed to the focus and reviewers who can explain the delivery evidence.
Useful output: One agreed learning action with an owner, a next use and a check; unfinished work keeps its real state.

## Preparation

- [ ] Bring the agreed outcome, current work state and links to actual delivery checks.
- [ ] Keep expected benefits separate from value already checked. Name missing evidence.
- [ ] Invite the people who did the work; agree a place for notes with appropriate access.
- [ ] The Product Owner brings the review together, is responsible for the retrospective and decides focus closure.

## Agenda

### 1. Review the delivered value — 10 minutes

Compare the intended outcome with the actual evidence. What can you show? What remains unmeasured? The Product Owner decides closure when the focus’s main delivery value is achieved; every ticket need not be finished.

Keep: Checked delivery value, unmeasured benefits, open evidence and the closure decision if one is made.

### 2. Look at what happened — 15 minutes

Give each contributor room to share observations. Discuss a few patterns in the work, decisions and handoffs. Keep an observation distinct from an explanation or assumption; include different views.

Keep: The most useful observations, their supporting examples and unanswered questions.

### 3. Choose one change to try — 10 minutes

Agree one small working change that addresses an observed problem. Ask someone to volunteer as its owner. Say when it will first be used and what evidence would suggest it helps. Any AI-suggested change needs a person’s decision.

Keep: One action, an agreed owner, a next use and a check for whether it helped.

### 4. Connect it to the next work — 10 minutes

Keep the lesson and decision with the relevant guide or next focus brief. Give unfinished work a follow-up home without marking it complete. Agree when to revisit the learning action and how you will revise it if needed.

Keep: The next work or guide link, the action’s review trigger and the true unfinished state.

## Your decision notes

- Intended outcome and checked delivery value: [Fill in]
- Evidence links and what remains unmeasured: [Fill in]
- Product Owner closure decision, if made: [Fill in]
- Unfinished work / true state / follow-up home: [Fill in]
- Observation and supporting example: [Fill in]
- Alternative explanation or open question: [Fill in]
- Working change to try: [Fill in]
- Agreed owner and next use: [Fill in]
- How and when to check whether it helped: [Fill in]
- Next guide or focus brief to update: [Fill in]

## Templates

- [Stakeholder review](/work-templates/stakeholder-review)
- [Retrospective actions](/work-templates/retrospective-actions)
- [Decision record](/work-templates/decision-record)
- [First focus plan](/work-templates/first-focus-plan)

## Optional exercises

- [Retrospective rooms](/retrospective-rooms): The group needs a shared space for independent reflection, themes and agreed actions. Data handling: A shared guest room, with a 24-hour lifetime. Use fictional or approved information; visitors with access to the room can take part.
- [Agent brief builder](/agent-brief-builder): You want an agent to propose a bounded change to a guide or next brief after people agree the action. Data handling: The draft stays in memory by default; saving on this device is optional. It does not call an AI provider or run the brief.

## Follow through

1. Retain the agreed action and decision where the next contributors can find them. Keep sensitive reflection within the intended access.
2. Adapt the next relevant guide or work brief with a person’s approval and the required permissions.
3. Check the change when it is used. Record observed evidence rather than claiming a benefit from the workshop alone.
4. Keep, revise or stop the change based on what you learned. Let that decision shape the next focus.

## Continue reading

- [A complete fictional workflow](/examples/release-notes)
- [The Loop: getting started](/the-loop/getting-started)
- [All workshop kits](/workshop-kits)

This is a portable agenda. It does not create workspace work, invite anyone, install native templates or run an agent. Fill it in with your facts and agreed decisions. Keep private material in a place approved by your team. Opening a linked tool follows that tool’s data handling.